Portland, ME

POSITION OVERVIEW

The Marketing & Business Development Coordinator will be responsible for providing administrative and project coordination support to the Office of Business Development, Marketing and Communications (OBDMC), reporting to the Director of Marketing and Communications and the Director of Business Development. The ideal candidate will possess strong organizational and communication skills and will assist the team with administrative duties and project coordination. This position requires superior Microsoft Office (Outlook, Word, Excel, Power Point, Adobe) skills, with design skills a plus as well superior writing, editing, and proofreading skills. Candidates must have a diplomatic communication style with the ability to handle confidential information, be highly organized with an eye for detail, manage time efficiently, and enjoy working within a collaborative team.

RESPONSIBILITIES INCLUDE

• Assist the OBDMC team with daily administrative duties as assigned, including maintaining accurate files such as templates and final documents and managing invoices/credit card payments
• Responsible for the firm’s CRM database including data integrity and employee training
• Coordinate production, inventory, and ordering of firm marketing materials and merchandise, including paper ware, collateral, and swag, and managing promotional vendor relationships
• Provide PowerPoint presentation support to attorneys, including on-brand design support and formatting
• Coordinate and submit attorney nominations for relevant legal directories and listings
• Coordinate firm descriptions and profiles in various listings to ensure accuracy and consistency, edit and proof yearly listings, i.e. Biggest Law Firms in Maine
• Provide administrative support for internal and external firm events as well as sponsorship-related events, including coordination and tracking of attorney attendance
• Assist with business development related projects, Request for Proposal (RFP) responses, pitch tracking, and template and document management
• Manage marketing lists, including coordination of list management from CRM to be used in e-marketing efforts.
• Help to prepare, edit, test, and format client advisories and newsletters for broad distribution
• Support communications projects as needed, including drafting and proofreading content and supporting process for Practice Group Leader/attorney approvals
• Website copy updates, including edits to existing content and addition of new content and graphics
• Update firm Intranet, providing graphic design support as needed
• Provide social media support as needed, including graphic design, drafting copy, and posting
• Update existing marketing collateral and content as requested
• Work on other projects and duties as assigned

DESIRED SKILLS & QUALIFICATIONS

• A marketing or communications degree preferred or administrative experience a plus
• Superior writing, editing, and proofreading skills (familiarity with AP Style is a plus)
• Strong technical skills, data entry experience, and training support
• Diplomatic communicator with the ability to handle confidential information
• Highly organized, detail oriented, and self-directed with a continuous-improvement mindset
• Excellent team player with a positive attitude
• Superior Word, PowerPoint, and Excel skills along with familiarity with Adobe, Photoshop, Cava, Indesign is a plus
• Word Press, InterAction, Survey Monkey and My Emma is a plus
• Able to multi-task and stay calm in a fast-paced environment

BENEFITS PACKAGE:

• Hybrid work environment
• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO in the first year of employment
• 11 paid holidays
• 16 weeks paid parental leave
• Mobile data reimbursement
• Free parking

ABOUT BERNSTEIN SHUR

Our 120+ award-winning attorneys and professionals are driven, dominant, and deliver results. The ideal candidate will have a growth mindset, strive to achieve the highest level of professional excellence, and thrive in an atmosphere that’s collaborative, authentic, and respectful. We have exceptionally high standards for everything we do, and we’re looking for high-energy candidates who want to make a big impact. We work together to continually raise the bar and put our clients’ interests first. In 2022, Bernstein Shur was named one of Maine’s Best Places to Work for the eleventh time. It’s a reflection of our values and firm-wide commitment to create a culture that believes in diversity, flexibility, and family-friendly policies. Simply put, we desire to do great work—and have great lives.

 Bernstein Shur is an equal opportunity employer.