Portland, ME

Bernstein Shur, a New England-based law firm that advises clients across the U.S. and around the world, is seeking Litigation Legal Assistant to work in its Portland, ME office.

 POSITION OVERVIEW

The Litigation Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture.  The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude. The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.

RESPONSIBILITIES INCLUDE

• Actively manage court deadlines, schedules, agendas, coordinate Zoom meetings, calendars, document management system filings, travel arrangements, contact lists, and filing.
• Assist attorneys with pleadings, motions, memoranda, letters, business agreements, other documents to internal and external audiences, as requested.
• Perform a variety of administrative functions, including opening of new matters and conflicts.
• Manage distribution of billing proformas and client bills for attorneys working closely with finance department.
• Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation. needed for meetings, following up appropriately and anticipating needs.
• Carry out attorney annual license renewals and monitor, file, and confirm annual attorney CLE compliance with regulatory authorities.
• Manage day-to-day workflow while juggling multiple priorities simultaneously.
• Maintain current accurate calendar entries and records reflecting court and other deadlines on attorneys’ calendars as well as in the firm’s Case Management System.
• File pleadings, motions, and other documents on state and federal electronic filing systems (including Odyssey and CM/ECF), as well as other agencies.
• Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested.
• Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided.
• Flexibility to assist with and work on a wide variety of assignments and projects.

 DESIRED SKILLS & QUALIFICATIONS

• Detail-oriented and able to work in a fast-paced environment.
• Resolute in capturing and meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline.
• Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365.
• Excellent written and verbal communication skills.
• Superior people/interpersonal skills.
• Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm’s clients.
• Work discretely with confidential information.
• Must be proactive, accountable and have excellent judgment.
• Must be adaptable to change and remain calm under pressure.

BENEFITS PACKAGE:

• Hybrid work environment (at least three days in the office (Wednesday anchor day))
• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO in the first year of employment
• 11 paid holidays
• 16 weeks paid parental leave
• Mobile data reimbursement
• Free parking

 ABOUT BERNSTEIN SHUR

Our 100+ award-winning attorneys and professionals are driven, dominant, and deliver results. The ideal candidate will have a growth mindset, strive to achieve the highest level of professional excellence, and thrive in an atmosphere that’s collaborative, authentic, and respectful. We have exceptionally high standards for everything we do, and we’re looking for high-energy candidates who want to make a big impact. We work together to continually raise the bar and put our clients’ interests first. In 2022, Bernstein Shur was named one of Maine’s Best Places to Work for the 12th time. It’s a reflection of our values and firm-wide commitment to create a culture that believes in diversity, flexibility, and family-friendly policies. Simply put, we desire to do great work—and have great lives.

 Bernstein Shur is an equal opportunity employer.