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Legal Assistant – Business Law


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Legal Assistant – Business Law

Portland, Maine

POSITION SUMMARY

Bernstein Shur, Maine’s largest law firm, with offices in Portland and Augusta, Maine and Manchester, New Hampshire, is seeking an experienced and motivated legal assistant to support a team of successful commercial, securities and business law professionals. The position requires a resourceful and highly technically proficient professional to manage day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture.  The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude. The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.

PRIMARY RESPONSIBILITIES:

  • Actively manage complex schedules, agendas. Zoom meetings, calendars, travel, contact lists, and files.
  • Navigate Securities and Exchange Commission (SEC) website for research.
  • Compose memos, letters, business agreements, closing documents, and other correspondence to internal and external audiences, as requested.
  • Perform a variety of administrative functions, including opening of new matters, conflict checks, proforma and billing activities.
  • Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation needed for meetings, following up appropriately and anticipating needs.
  • Manage day-to-day workflow while juggling multiple priorities simultaneously.
  • Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested.
  • Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided.
  • Flexibility to assist with and work on a wide variety of assignments and projects.

 

QUALIFICATIONS – PERSONAL

  • Ambitious, enthusiastic, positive can-do attitude and polished professional demeanor; a healthy sense of humor will be considered a plus.
  • Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline.
  • Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365

 

QUALIFICATIONS – PROFESSIONAL

  • Excellent written and verbal communication skills.
  • Superior people/interpersonal skills.
  • Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm’s clients.
  • Work discretely with confidential information.
  • Must be proactive, accountable and have excellent judgment.
  • Detail-oriented and able to work in a fast-paced environment while making very few errors.
  • Must be adaptable to change and remain calm under pressure.
  • All candidates must be fully vaccinated as Bernstein Shur adheres to all CDC guidelines.

 

EDUCATION/EXPERIENCE

Bachelor’s degree.

3-5 years of previous experience in corporate or commercial law.  Securities, commercial lending experience, a plus.

APPLY FOR THIS POSITION

Don’t see the right opportunity yet? Email your resume to:

Director of Human Resources
Mary Beth Turcotte
careers@bernsteinshur.com 207 774-1200

All inquiries held in strictest confidence.

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